630-577-7537

Inventory Tracking

(410 ILCS 705/) Cannabis Regulation and Tax Act.

Section 15-75. Inventory control system.

a) A dispensing organization agent-in-charge shall have primary oversight of the dispensing organization’s cannabis inventory verification system, and its point-of-sale system. The inventory point-of-sale system shall be real-time, web-based, and accessible by the Department at any time. The point-of-sale system shall track, at a minimum the date of sale, amount, price, and currency.

b) A dispensing organization shall establish an account with the State’s verification system that documents:

1) Each sales transaction at the time of sale and each day’s beginning inventory, acquisitions, sales, disposal, and ending inventory.

2) Acquisition of cannabis and cannabis-infused products from a licensed adult use cultivation center, craft grower, infuser, or transporter, including:

i. A description of the products, including the quantity, strain, variety, and batch number of each product received;

ii. The name and registry identification number of the licensed adult use cultivation center, craft grower, or infuser providing the cannabis and cannabis-infused products;

iii. The name and registry identification number of the licensed adult use cultivation center, craft grower, infuser, or transportation agent delivering the cannabis;

iv. The name and registry identification number of the dispensing organization agent receiving the cannabis; and

v. The date of acquisition.

3) The disposal of cannabis, including:

i. A description of the products, including the quantity, strain, variety, batch number, and reason for the cannabis being disposed;

ii. The method of disposal; and

iii. The date and time of disposal.

c) Upon cannabis delivery, a dispensing organization shall confirm the product’s name, strain name, weight, and identification number on the manifest matches the information on the cannabis product label and package. The product name listed and the weight listed in the State’s verification system shall match the product packaging.

d) The agent-in-charge shall conduct daily inventory reconciliation documenting and balancing cannabis inventory by confirming the State’s verification system matches the dispensing organization’s point-of-sale system and the amount of physical product at the dispensary:

1) A dispensing organization must receive Department approval before completing an inventory adjustment. It shall provide a detailed reason for the adjustment. Inventory adjustment documentation shall be kept at the dispensary for 2 years from the date performed.

2) If the dispensing organization identifies an imbalance in the amount of cannabis after the daily inventory reconciliation due to mistake, the dispensing organization shall determine how the imbalance occurred and immediately upon discovery take and document corrective action. If the dispensing organization cannot identify the reason for the mistake within 2 calendar days after first discovery, it shall inform the Department immediately in writing of the imbalance and the corrective action taken to date. The dispensing organization shall work diligently to determine the reason for the mistake.

3) If the dispensing organization identifies an imbalance in the amount of cannabis after the daily inventory reconciliation or through other means due to theft, criminal activity, or suspected criminal activity, the dispensing organization shall immediately determine how the reduction occurred and take and document corrective action. Within 24 hours after the first discovery of the reduction due to theft, criminal activity, or suspected criminal activity, the dispensing organization shall inform the Department and the Department of State Police in writing.

4) The dispensing organization shall file an annual compilation report with the Department, including a financial statement that shall include, but not be limited to, an income statement, balance sheet, profit and loss statement, statement of cash flow, wholesale cost and sales, and any other documentation requested by the Department in writing. The financial statement shall include any other information the Department deems necessary in order to effectively administer this Act and all rules, orders, and final decisions promulgated under this Act. Statements required by this Section shall be filed with the Department within 60 days after the end of the calendar year. The compilation report shall include a letter authored by a licensed certified public accountant that it has been reviewed and is accurate based on the information provided. The dispensing organization, financial statement, and accompanying documents are not required to be audited unless specifically requested by the Department.

e) A dispensing organization shall:

1) Maintain the documentation required in this Section in a secure locked location at the dispensing organization for 5 years from the date on the document;

2) Provide any documentation required to be maintained in this Section to the Department for review upon request; and

3) If maintaining a bank account, retain for a period of 5 years a record of each deposit or withdrawal from the account.

f) If a dispensing organization chooses to have a return policy for cannabis and cannabis products, the dispensing organization shall seek prior approval from the Department.